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Users who have Office 2007 on their computers can save each file in the earlier version. For example, when saving a document in Word:

1. Click on the Office button
2. Choose the Save As - Word 97-2003 Document

This will save the file in the recognized format for older versions (.doc).

A second option is to have Office 2007 users change the default setting for their files in Word, Excel, PowerPoint, etc. to automatically save in a lower version. This is better than having to try and remember each time you save a file to change the file type. To change the default setting:

1. Open an Office application, for example Word
2. Click on the Office button
3. Click on the Word Options button at the bottom of the window
4. Click on Save to display the options
5. Click the down arrow next to the field for Save files in this format and choose  Word 97-2003 (*.doc)
6. Click OK to save the default

Microsoft released it’s much-anticipated 2007 version of its Office product in January 2007. Years in the making, Office 2007 contains a number of new features, the most notable of which is the entirely new graphical user interface called the Ribbon, replacing the menus and toolbars that have been the cornerstone of Office since its inception. Students and faculty purchasing new computers since January have been purchasing this new version. Although there are many improvements to Word, PowerPoint, Excel and Access, one thing that you should be aware of is that the default file formats are not only different from all past versions, they are not readable by past versions. This means that if a student creates a document in Word 2007 it will automatically be saved in a format called .docx. Since this file type is not recognized in Word 2003 or XP, you will not be able to open it. Some of you may have already run into this problem with student submissions.